Microsoft Word Accessibility

Brief: A training for users who are creating documents in Microsoft (MS) Word for distribution as a MS Word or distributing as a PDF. This course will cover the requirements to structure the documents for accessibility to creating an accessible PDF. The more accessible the MS Word file, the more accessible the PDF will export will be. The PDF export will need some updates to be considered fully accessible.

Depending on the formatting of your MS Word documents the axesWord software may be a helpful tool in creating even more accessible PDF conversions. Depending on the quantity and complexity of the MS Word files we may suggest purchasing this software. Additional training can be provided if this software is utilized.

Handouts: Presentation Materials, Word Accessibility Checklist, Word Quick Reference, an after-Session Assessment will be provided for Participants.

Total Time: 2 Hours

Pre-recorded Cost: $625.00 USD

Live Session: $1250.00 USD

Section

Topics Covered

MS Word Accessibility Checker
  1. Learn how the Checker aligns with WCAG Requirements.
  2. Address errors that require Manual Checking.

    Styles

    		 Overview of MS Office Styles to create heading structure and formatting.

    Semantics

    		 Explore lists, font formatting, hyperlinks, figures, etc. that are necessary for understanding.

    Tables

    		 Review adding simple tables to MS Word and how to format for accessibility.

    Limitations of MS Office

    		 Learn what you cannot do in MS Word, the most common accessibility barriers.

    Converting from MS Word to PDF
    1. Explore converting options available.
    2. Address common issues with converting and trouble shooting.

    PDF Edits in Adobe
    1. Review required edits to the PDF.
    2. Review the Adobe Accessibility Checker and other WCAG requirements that apply to the PDF.

    Go Back to Previous Page